Automating AP & Unlocking Cost Savings for a No‑Code Tech Platform
Industry: Software & Technology
Service: Accounts Payable Automation
Client Background
A mid-sized IT company offering a no-code web development platform that enables users to build web applications without requiring any coding expertise. As a fast-scaling tech business, the client needed smarter financial processes to match its growth trajectory.
Challenges
- Manual, Time-Intensive Bill Payments – The finance team relied on manual invoice entry and vendor payments, slowing down AP operations and limiting scalability.
- No Cashback Rewards on Spend – The absence of a strategic payment method meant the company was missing out on opportunities to earn cashback and reduce overall spend.
- Cumbersome Reconciliation Process – Matching payments with invoices required multiple manual steps, consuming significant team hours and increasing the risk of errors.
How Did APS Help?
- QuickBooks-Integrated AP Automation – The APS deployed an automated AP workflow that synced directly with QuickBooks, eliminating the need for manual data entry.
- Automated Bill Payments & Categorization – Invoices were auto-categorized and scheduled for payment through the integrated platform, reducing accounting workload.
- Streamlined Reconciliation – APS enabled real-time transaction syncing, ensuring all payments were properly matched and recorded in QuickBooks without additional steps.
Results Achieved
- Reduced reconciliation time by over 60%, allowing the finance team to allocate more hours to strategic financial planning.
- 100% of vendor payments processed automatically, ensuring timely, accurate disbursements without manual follow-ups.
- Eliminated manual data entry for over 500+ transactions/month, significantly reducing the risk of human error.
- Unlocked cashback rewards on AP spend, creating a recurring cost-saving opportunity for the business.
- Enabled faster month-end closings, improving financial reporting timelines and team productivity.
APS helped the client move from a manual, time-consuming AP process to a fully automated, scalable system, enhancing operational efficiency, improving cash flow visibility, and delivering measurable savings.
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