2x Faster Bill Processing & Accurate Budget Forecasting for a Nonprofit Organization
Industry: Nonprofit
Service: AP Automation & Procurement Streamlining
Client Background
A nonprofit organization committed to serving its local community through religious services and outreach programs. With hundreds of weekly transactions and a growing need for operational efficiency, the finance team required a more modern and scalable accounts payable and procurement system.
- Manual Check Payments – Hundreds of checks had to be cut and mailed weekly, taking up significant time and staff bandwidth.
- Delayed Vendor Payments – Slow, manual invoice approvals disrupted procurement workflows and risked late payments.
- Inaccurate Budget Reporting – Outdated reporting tools made it difficult to track real-time spending or forecast budgets reliably.
How Did APS Help?
- Automated Check Payments – APS team replaced manual check-cutting with fully digital payment processing, reducing vendor payment time from hours to minutes.
- Streamlined Invoice & PO Approvals – Automated workflows ensured quick routing of invoices and purchase orders to the right stakeholders, accelerating the approval cycle.
- Real-Time Financial Insights – APS resources delivered up-to-date dashboards and budget tracking tools, allowing the finance team to make informed decisions and improve forecasting accuracy.
Results Achieved
- 2x faster bill processing time – Vendor payments are now processed in minutes, cutting the previous check cycle in half.
- 50%+ time savings for the finance team – Automation freed up the team to focus on strategic initiatives rather than manual tasks.
- Real-time budget visibility – Accurate financial data enabled better procurement planning and timely forecasting.
- Improved vendor satisfaction – Faster payments and streamlined communication enhanced trust and relationships with vendors.
APS empowered the nonprofit to eliminate outdated systems, streamline AP and procurement, and achieve full financial visibility, all while saving time and improving community service delivery.
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