Top 5 Outsourced Accounts Payable Companies in Australia 2025

Receiving late payments, invoicing errors, or waiting on approvals? Does this sound like you? For a number of Australian businesses, managing accounts payable is continuous hard work. Juggling numerous vendors, complying with supplier expectations, and managing cash flow can make even the most competent finance team feel overwhelmed.

Using manual processes only adds to the burden. Invoices can get lost or lost in the “there’s the right invoice, all I need to do is enter the data”, small mistakes can lead to larger financial disruptions, entering invoices is exhausting and takes longer than it should, and the result is lost time, a breakdown in relationships with suppliers, and reduced profit margins.

That’s why more and more Australian businesses are opting for outsourced accounts payable. Rather than battling unnecessary administration, they are automating accounts payable operations and gaining savings and real-time visibility of their finances.

However, not every outsourcing company can be trusted, and some are simply not as good as others. For businesses seeking an outsourcing partner that can be trusted to assist in streamlining their operations, improving compliance, and taking control of the payables function, we have narrowed down and ranked the Top 5 Outsourced Accounts Payable Companies in Australia (2025).

1. Accounts Payable Services (APS) – Global Efficiency, Local Expertise

Leading the list is Accounts Payable Services (APS) — a trusted global outsourcing partner known for its precision, automation-driven approach, and customised financial solutions. APS helps Australian SMEs and accounting firms eliminate manual work, maintain compliance, and achieve end-to-end control over their AP cycle.

Key Services Offered by APS:

Invoice Receipt & Coding – Streamlined digital capture for faster, accurate processing.
Payment Processing & Exception Handling – Secure, compliant, and timely payments every time.
Vendor Management & Reconciliation – Builds trust and transparency across supplier networks.
Expense & Spend Analytics – Real-time insights for data-driven financial decisions.

Industries Served:

Manufacturing
Retail
Healthcare
IT & Education
Construction and more

Countries Served:

With automation at its core, APS helps businesses reduce costs by up to 40% while ensuring audit-ready accuracy and faster approval cycles. Whether you’re a small enterprise or a growing firm, APS provides the flexibility and expertise to support your financial success.

2. Xcellerate IT

Xcellerate IT is a premier Australian organisation providing AI-based document and AP automation solutions. They center on transitioning organisations from manual, paper-based workflows into smart digital workflows with improved visibility and decreased manual data entry. Working with Kofax, they ensure enterprise security and optimization of automation efficiency.

3. Platinum Outsourcing

Platinum Outsourcing offers customised finance and accounting services, including complete accounts payable management. Its accuracy and timeliness approach allows mid-sized businesses to grow operations without added headcount. Additionally, it has flexible price modules with strong local support.

4. TOA Global

A well-known name in the outsourcing landscape, TOA Global helps accounting firms across Australia build skilled offshore teams for AP, bookkeeping, and payroll management. Their people-first approach and ongoing professional training ensure consistent quality and efficiency. TOA Global’s solutions allow firms to expand capacity while maintaining full control.

5. Hammerjack

Hammerjack merges automation, cloud accounting, and human ingenuity to provide fast accounts payable outsourcing for Australian businesses. Their team is committed to speed, compliance, and honest vendor communication. Hammerjack’s hybrid model of human and technology is a great option for modern finance departments.

Final Thoughts

As Australian businesses continue to grow in a fast-changing digital economy, outsourcing accounts payable is no longer just a cost-saving move; it’s a strategic step toward smarter, more agile financial management.

The Top 5 Outsourced Accounts Payable Companies in Australia, listed here, bring unique strengths to the table. Whether your priority is automation, compliance, or scalability, the right partner can help you transform your AP process into a true competitive advantage.

Top 5 Outsourced Accounts Payable Companies in Australia 2025